Posted Date : May 16,2019
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-24270
Government Authority located in Michigan; USA based organization looking for expert vendor for timekeeping and scheduling system.
[A] Budget: looking For Proposal
[B] Scope of Service:
Vendor needs to provide timekeeping and scheduling system that leverages current technology and includes features and functionality that will improve the Township timekeeping operations, scheduling capabilities, and management reporting. This system will replace the Township’s currently installed timekeeping solution.
- The Timekeeping and Scheduling System will upgrade and replace the system that must be compatible with the software currently being used to process payroll.
- The selected solution will provide installation services including installation of the system software on the Township’s servers and computers, cooperative testing of the system in cooperation with the departments, conversion services to migrate all current and historical data into the new system, and on-site user training for Canton’s personnel that will use the new system. The vendor will work closely with the Township’s Payroll and IT departments to ensure a smooth implementation.
• Timesheets
o Ability to calculate regular pay, overtime pay (as pay or time off earned), and other pays (holiday, etc). Should be able to set up different rules for different employee groups to pay overtime for different reasons at different times of the day
o Ability access timecard remotely, using mobile app or website
o Ability to edit historical data for time entries entered incorrectly
o Ability for employees to clock in and/or move time to different job positions (restricted to approved positions) for all or portion of a shift, in addition to the ability see the position and pay rate for each timesheet entry
o Ability to set rounding rules to early and late punches
o Ability to identify and flag information entered incorrectly
o Ability for real time integration from time clock to time card
• Scheduling
o Ability to manage shift coverage, automatically transfer shift information, with real time changes, to a timesheet
o Ability to notify employees of available shifts, restricted to select employees, and/or notification order (based on seniority or other rules)
• Approvals
o Ability to allow for different approval structure for different employee groups
o Ability for supervisor to receive real time notifications when timecard is approved with errors that the Township has identified
• Accruals
o Ability to handle multiple time-off accrual banks (PTO, Comp, etc), with real time updates to bank balances as time is entered for use or earned on timesheet
o Ability for an employee to request time off utilizing a specific bank, with related ability for supervisor approval
o Ability for employee to view accrual activity
o Ability to set up bank balance monitoring rules
• Security
o Ability for the Township to restrict access to specific timecodes, functions, files, edit rights, and screen views based on user profile
o Ability for the Township to manage system access without relying on the vendor
• General
o Ability to accommodate the Township’s already established position numbers, naming, and general ledger codes
o Ability to import/export data from Microsoft excel and/or CSV
o Ability to offer unlimited user and manager licensing arrangement
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Not applicable
Budget :
Deadline to Submit Proposals: June 06,2019
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
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Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-24270
Government Authority located in Michigan; USA based organization looking for expert vendor for timekeeping and scheduling system.
[A] Budget: looking For Proposal
[B] Scope of Service:
Vendor needs to provide timekeeping and scheduling system that leverages current technology and includes features and functionality that will improve the Township timekeeping operations, scheduling capabilities, and management reporting. This system will replace the Township’s currently installed timekeeping solution.
- The Timekeeping and Scheduling System will upgrade and replace the system that must be compatible with the software currently being used to process payroll.
- The selected solution will provide installation services including installation of the system software on the Township’s servers and computers, cooperative testing of the system in cooperation with the departments, conversion services to migrate all current and historical data into the new system, and on-site user training for Canton’s personnel that will use the new system. The vendor will work closely with the Township’s Payroll and IT departments to ensure a smooth implementation.
• Timesheets
o Ability to calculate regular pay, overtime pay (as pay or time off earned), and other pays (holiday, etc). Should be able to set up different rules for different employee groups to pay overtime for different reasons at different times of the day
o Ability access timecard remotely, using mobile app or website
o Ability to edit historical data for time entries entered incorrectly
o Ability for employees to clock in and/or move time to different job positions (restricted to approved positions) for all or portion of a shift, in addition to the ability see the position and pay rate for each timesheet entry
o Ability to set rounding rules to early and late punches
o Ability to identify and flag information entered incorrectly
o Ability for real time integration from time clock to time card
• Scheduling
o Ability to manage shift coverage, automatically transfer shift information, with real time changes, to a timesheet
o Ability to notify employees of available shifts, restricted to select employees, and/or notification order (based on seniority or other rules)
• Approvals
o Ability to allow for different approval structure for different employee groups
o Ability for supervisor to receive real time notifications when timecard is approved with errors that the Township has identified
• Accruals
o Ability to handle multiple time-off accrual banks (PTO, Comp, etc), with real time updates to bank balances as time is entered for use or earned on timesheet
o Ability for an employee to request time off utilizing a specific bank, with related ability for supervisor approval
o Ability for employee to view accrual activity
o Ability to set up bank balance monitoring rules
• Security
o Ability for the Township to restrict access to specific timecodes, functions, files, edit rights, and screen views based on user profile
o Ability for the Township to manage system access without relying on the vendor
• General
o Ability to accommodate the Township’s already established position numbers, naming, and general ledger codes
o Ability to import/export data from Microsoft excel and/or CSV
o Ability to offer unlimited user and manager licensing arrangement
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Not applicable
Budget :
Deadline to Submit Proposals: June 06,2019
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$